Within a project, you can grant an external party, for example your client, access to your project. They do not have any editing rights, they only can see the progress of the project, invoices, etc.

  1. In order to add someone as external party, you go to the project in question.
  2. Click on the plus sign next to "Client".
  3. Choose “Others” in the dropdown menu. 
  4. You can then name this party, e.g. “External Co-worker”.
  5. Click “Save”.
  6. There will then be a separate overview where you can see the “External Co-workers” with a light-green button saying “External access” next to it. 
  7. Click on it and you can grant external access to this person by checking the box next to "External access".
  8. Click "Save" and the button turns dark-green.
  9. The external party will now receive an email with a link to our external platform Projectcloud. 

  10. There, they can see the roadmap of the project, linked meetings, tickets, documents, invoices (if available) and the employees working on the project.



Important


Via Settings > Cloudplatforms you can decide what your external party should be able to see and what not.



Under “Files” within the project, you can also decide for each document whether it should be available for external parties or not.



You need to have admin rights to be able to grant the access.