Often debating about whether or not you booked that meeting room between 3 and 4? Teamleader will help you out! We offer a meeting room management feature, which works through an extended integration with Google Apps - Google resources. Unfamiliar with this? We recommend you start by reading this article first.

Note that every user of your Teamleader account needs his/her own G Suite account with a basic pricing plan to be able to use this feature.

To manage meeting rooms in Teamleader, simply follow these steps:

  1. The general idea: in your Google Calendar, you can create multiple 'rooms'. Those will correspond with the meeting rooms in your office. Once created, you can assign one of these rooms to a meeting via Google Calendar. To make things easier, you can also assign those rooms straight away whenever you create or edit a meeting in Teamleader.
  2. Go to 'Integrations' in Teamleader and select 'Google Resources'. At the bottom, you'll find a slider asking you to activate Google Resources. Click on the slider to synchronize your rooms with Teamleader.

  3. Next, create a new meeting in Teamleader. 
  4. In the location dropdown menu, you'll be able to choose Resources. If you click on this, you'll get a new menu that shows your own meeting rooms as resources.
  5. Complete the process by entering your meeting details and clicking Save. There you go, you've now successfully booked your meeting room
  6. Whenever someone attempts to book a meeting room that has already been booked, they will receive an error message and will be unable to save that meeting.

Note: If Teamleader cannot retrieve your meeting rooms, go to admin.google.com > Security > API reference and make sure that "Enable API Access" is checked. Read this article for more information.